Privacy policy – November 2025
1. Introduction
The website www.vermistesoldaat.nl is managed by the Dutch Studiegroep Vermiste Soldaat (hereinafter: the Study Group). We find it of great importance to the protection of your privacy and handle your personal data with care. In this privacy policy, we explain what data we collect, why we collect it, and how we protect it, in accordance with the General Data Protection Regulation (GDPR).
2. Responsibility
Studiegroep Vermiste Soldaat (Study Group Missing Soldier)
Website: www.vermistesoldaat.nl
Email address: privacy@vermistesoldaat.nl
The Study Group is responsible for the processing of personal data as described in this policy.
3. Personal data we process
We process your personal data when you use our website or provide us with data yourself.
We may process the following data:
- Name and email address (via the contact form)
- Any additional information you provide in the message field
- IP address (automatically collected for security and analytical purposes)
- Data about your website visit via cookies and Google Analytics
We do not process special personal data unless you voluntarily share it (e.g., when submitting a story or document).
4. Purposes of data processing
Your data will be used for the following purposes:
- Answering questions or messages sent via the contact form
- Maintaining contact with submitters and interested parties
- Improving the website through statistical analyses (Google Analytics)
- Ensuring the security and functionality of the website
We use your data exclusively for these purposes and do not share it with third parties, unless legally required.
5. Retention period
We do not retain personal data longer than necessary for the purposes for which it was collected:
- Contact forms: a maximum of 12 months after processing
- Analytics data (Google Analytics): according to Google’s default settings, a maximum of 26 months
6. Sharing data with third parties
Your data will only be shared with third parties if necessary for the website to function:
- Vimexx (web hosting): for secure data and email storage
- Google Analytics: for anonymous visitor statistics
Data processing agreements have been concluded with these parties to ensure that your data remains properly protected.
7. Cookies and analytics
The website uses functional and analytical cookies:
• Functional cookies ensure the site works properly.
• Google Analytics cookies help us understand how the site is used.
Your IP address is anonymized, and no data is shared with other Google services. You can disable cookies through your browser settings.
8. Security of personal data
We take appropriate technical and organizational measures to prevent misuse, loss, or unauthorized access. The website uses a secure (SSL) connection and is hosted by Vimexx, a reliable Dutch hosting provider.
9. Your rights
You have the right to:
- Request access to the personal data we hold about you
- Have your data corrected or deleted
- Withdraw your consent
- Request a restriction of processing
- File a complaint with the Dutch Data Protection Authority
You can submit a request via privacy@vermistesoldaat.nl. We will respond within 30 days.
10. Changes to this privacy policy
- Changes to this privacy policy
The Study Group reserves the right to amend this privacy policy. The most recent version can always be found at www.vermistesoldaat.nl.
Contact
Studiegroep Vermiste Soldaat
E-mail: privacy@vermistesoldaat.nl
Website: www.vermistesoldaat.nl